The Convention on Facilitation of International Maritime Traffic (FAL Convention) includes in its Standard 2.1 a list of documents which public authorities can demand of a ship and recommends the maximum information and number of copies which should be required.
IMO has developed Standardized Forms for seven of these documents, which are:
Two other documents may be required under the Universal Postal Convention and the International Health Regulations.
The general declaration, cargo declaration, crew list and passenger list constitute the maximum information necessary. The ship's stores declaration and crew's effects declaration incorporate the agreed essential minimum information requirements.
All ships are required to carry certificates that establish their seaworthiness, type of ship, competency of seafarers and so on. These certificates are provided by the flag State of the ship and may be inspected by port State control officers. Certificates to be carried on board ships are listed in FAL.2/Circ.123; MEPC.1/Circ.769 and MSC.1/Circ.1409
They include (some dependent on type of ship):
• International Tonnage Certificate;
• International Load Line Certificate;
• Intact stability booklet; Damage control booklets;
• Minimum safe manning document;
• Certificates for masters, officers or ratings;
• International Oil Pollution Prevention Certificate; Oil Record Book;
• Shipboard Oil Pollution Emergency Plan;
• Garbage Management Plan;
• Garbage Record Book;
• Cargo Securing Manual;
• Document of Compliance and Safety Management Certificate (ISM Code).