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Terms and conditions


General
 
1.  In order to achieve the correct balance between publicity on the Organization's work and the proper conduct of meetings of Committees and subsidiary bodies, as well as to maintain an environment which will ensure a free and open exchange of views on subjects occasionally on the agenda of IMO bodies, it will be expected that:

· the media reports accurately the outcome of discussions; and
· named speakers will not be quoted without their prior consent.

2.  Committees, their subsidiary bodies and/or the Organization retain the right to reply seeking rectification of any published inaccuracies.

3.  Recording, filming or photographing of the meeting proceedings without permission will not be allowed.

4.  Committees or subsidiary bodies may exclude the media from attending some or all of their deliberations if they decide that their presence would:

· breach any undertakings of confidentiality relating to material or information being provided to the Committee or the subsidiary body concerned;
· create a potential security risk; or
· have a negative impact on the efficient and effective conduct of the Committee's business.

5.  Meetings of working groups and drafting groups established by Committees and subsidiary bodies will be held in camera.

 

Filming during IMO Committees and subsidiary bodies – terms and conditions

1. All requests to film during IMO Committees and subsidiary bodies must be supported, in writing or by email, by a national delegation, IGO or NGO in consultative status.

2. All such requests must be submitted via the IMO media department (media@imo.org) at least two weeks prior to the opening of the meeting in question.

3. Consideration of such requests will be made by the IMO media department, the executive secretary of the meeting in question and the Secretary-General.

4. Final approval of permission to film must be given by the meeting delegates themselves, at the opening of the meeting.

5. Filming is permitted in plenary only and sound recording is not permitted. 

6. Filming should be restricted to general shots of the meeting and not include close-ups of individual delegations unless permission has been sought and given by the delegations concerned.

7. All film crews must go through the normal IMO media accreditation process.

8. Film crews (including accompanying journalists or producers) must at all times remain under the supervision of the supporting national delegation, IGO or NGO.

9. The standard terms and conditions for media attendance at IMO Committees and subsidiary bodies still apply.

10. The IMO secretariat reserves the right to withdraw permission to film at any time.